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My Tried & Tested Tech Stack for a Soft & Streamlined Business

Softness in business means creating systems that support rest, creativity, and ease, while allowing you to lean into support right where you need it. If we haven’t met yet, I’m Molly – your very own behind-the-scenes biz fairy and tech witch. I’m here to help heart-led entrepreneurs like you stay firmly rooted in your Zone of Genius, without the hustle. 


This tech stack is my go-to list of tools that I recommend to clients over and over again. Pick & mix as you please, and lean into the knowing that they have the potential to free up your time, simplify your systems, and bring a little magic to your day-to-day flow. 


So without further ado, here’s my dream-team / fantasy festival line-up of tech platforms…


My top 3 website platforms:


  1. Squarespace

  2. Showit

  3. Wix


Think of your website as your online HQ. Squarespace and Showit are my top picks for custom options, and Wix keeps things smooth for those wanting a straight-up, no-fuss setup.


Project Management Tools


Best for beginners: Trello – your easy-peasy-to-use business sidekick. Its boards and cards keep projects, tasks, and ideas organised in a way that feels intuitive and doable. After testing countless project management tools, I always come back to Trello for its simplicity.


Best for seasoned organisers: Asana – A step up for those who thrive on detailed project tracking and team collaboration. Asana provides robust features to manage complex projects while maintaining clarity.


My No.1 Checkout & Cart Platform


ThriveCart – ThriveCart offers a lifetime payment option ($495 / £380), making it an investment that pays off over time. Easily set up upsell, cross-sell, bundle, offer discounts, follow up with abandoned carts, and pre-built sales funnels – and it even includes a free course creation tool, ThriveCart Learn, which makes it an ideal all-in-one solution for selling your online courses or programs. 


Click here to get the lifetime offer for Thrivecart (one payment and that’s it, forever!)


The BEST Email Marketing Platform 


Flodesk – We’ve dabbled with a LOT of email marketing platforms and Flodesk is hands down our fave of them all. It always comes out on top for functionality & user-friendliness, and coupled with the very aesthetically pleasing templates for emails & opt-in forms, you can’t go wrong. Segmentation makes it dead easy to group your subscribers, and the workflow feature allows you to build out straight-forward & fully automated nurture sequences and lead magnet deliveries. 


Flodesk integrates with Zapier, Squarespace, Typeform, Kajabi, Interact, Shopify, Marvelous, Session, Pabbly Connect, Google Sheets, WooCommerce, & Elementor. 


P.S. Use my code for 50% off your first year: Flodesk code here


Appointment Scheduling


Dubsado – more on this CRM powerhouse later, but if you want to have your contracts, invoices, scheduler, and questionnaires all under one roof, Dubsado is a no-brainer.


(Save 20% off your first month or year here: Dubsado code here)


Calendly – Time’s precious, and Calendly makes it super easy to schedule sessions, consultations, and more without all the back-and-forth. With easy integrations and affordability, it’s ideal for seamless scheduling that respects both your time and your clients'.


Design 


Canva Pro – From social media graphics to branded content, Canva Pro lets you easily create on-brand visuals without needing design experience. It’s my go-to-gal for keeping things polished and professional – because, let’s be real, a little aesthetic never hurt anyone.


Content Scheduling


Tailwind – A 100% must-have for Pinterest scheduling. Tailwind allows you to create and schedule pins efficiently while tracking their performance, ensuring your content gets the visibility it deserves.


Planoly – This Instagram-focused tool makes planning and scheduling your posts a breeze, allowing you to visually curate your feed and manage engagement with zero faff.


Learning Management & Course Creation Platforms


ThriveCart Learn – If you already have ThriveCart, then check out their completely free course creation platform that allows you to drip content, host coaching sessions, and even include upsells, keeping everything you need for courses and programs under one roof.


Click here to get the lifetime offer for Thrivecart (one payment and that’s it, forever!)


Thinkific – Another solid option if you’re looking for a standalone platform for courses with flexible content types. You can create payment plans and memberships on their 'Start' plan.


Community Platform


Circle – Circle is a beautiful, simple way to connect your community. Whether you’re hosting live events, offering exclusive content, or encouraging discussions, Circle’s functionality and design make it easy to keep your community engaged.


Automation & Integrations


Zapier – The ultimate middle-man when it comes to connecting all the dots in your business workflows. Consider this your magic wand for piecing together your apps and automating repetitive tasks, freeing up more time for the parts of your business that require a human touch. 


Payment Processor


Stripe – Simple, secure, and widely trusted, Stripe is an easy way to manage online payments for products and services. You can easily integrate Stripe with Dubsado & Thrivecart, too. 


Video Conferencing


Zoom – Goes without saying, right? For client calls, workshops, and masterclasses, Zoom remains a reliable and easy-to-use option, keeping your interactions smooth and professional. 


Forms & Applications


Google Forms – I’ve tried out quite a few platforms and Google Forms does exactly what it says on the tin. Simple, reliable, and free, Google Forms are perfect for client applications, feedback, or surveys.


Dubsado – more on this CRM powerhouse later, but if you want to have your contracts, invoices, scheduler, forms & applications all under one roof, Dubsado is a no-brainer. (Save 20% off your first month or year here: Dubsado code here)


Instagram Chatbot


ManyChat – ManyChat makes engaging with your audience effortless, giving followers the responses they need while saving you time. 


Analytics


Google Analytics & Google Search Console – Both essential for understanding how your audience interacts with your website, what content resonates, and where you can improve.


Screen Recording


Loom – Record your screen or create quick video tutorials for clients, making it easier to explain complex processes or offer support without the need for a live call.


Client Management System


Dubsado – From scheduling sessions to handling invoices and contracts, Dubsado is my no.1 for all-in-one client management. Scheduling, contracts, invoicing, payment plans, questionnaires, and automation all under ONE roof. For online service providers, this tool is ideal for keeping client communication for 1:1 or project work totally streamlined. 


(Save 20% off your first month or year here: Dubsado code here)


Dubsado integrates with Stripe, PayPal, Zoom, Google Cal, Xero, Quickbooks & Zapier.


Team/Client Communication


Slack – Whether collaborating with a team or keeping in touch with clients, Slack organises all conversations, so you’re always connected without the clutter.


Dreaming of a business that works with you, not against you? Book a virtual cuppa with me, and let’s chat through where you need a little extra magic. I’m here to help you reclaim your time, reduce overwhelm, and let your vision lead.

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